OGC standardization process
The work of the OGC is done by email, teleconferences, and at in-person meetings. The OGC organizes four meetings per year, each lasting five days, and hosted by member organizations that sponsor the event (companies, universities, research centres, etc). The host continent alternates between Europe and North America, with a growing presence in Asia since 2011. These meetings are usually attended by between 50 and 100 participants from among the hundreds of members of the OGC. Some participants are present at almost all the meetings, forming the pillars of the organization. The meetings of the OGC offer opportunities for exchange among members from diverse backgrounds.
The creation of a OGC standard begins with a gathering of organizations or individuals with a common interest in an issue. A working group is proposed as a Domain Working Group (DWG) or as a Standard Working Group (SWG). DWGs are open to all members of the OGC, while SWGs require that their participants enter into an agreement not to hinder the distribution of the standard through intellectual property claims.
Standard Working Group (SWG) procedures
In order to be accepted, a standardization project must be supported by a minimum number of members belonging to distinct organizations. These founding members draft a charter defining the objectives of the SWG, which must be approved by the Technical Committee of the OGC. Each founding member is endowed with the right to vote, with a limit of one voting member per organization. Each new member that wishes to join the SWG after its creation is granted the role of observer, and receives on request the right to vote after several months of observation.
A SWG may contain several dozen members, but the volunteers performing the bulk of the work are usually fewer. Their proposals are submitted to the entire membership of the group, who may accept them by unanimous consent. Any objections must be debated, and an alternative proposed. SWGs usually try to debate an issue until a consensus emerges rather than move ahead despite negative votes, even if those opposed are in a minority. The decisions of the group are then integrated into the specifications by a member who assumes the role of editor.
As far as possible, the working group must structure the specifications as a core around which various extensions might be built. A series of tests must accompany the standard, allowing implementations to be classified by the level of test passed. There must be at least one reference implementation that passes all the tests in order to demonstrate that the standard is usable.
When the standard is considered ready, the SWG votes on a motion proposing its submission to a vote by the higher authorities of the OGC. This process takes several months. There is a faster process for approving de facto standards, but it is applied sparingly.
The Architecture Board (OAB) and the Technical Committee (TC)
All proposals for standards are first examined by the OGC Architecture Board (OAB). This board ensures that the standard conforms to the requirements of the OGC in form, modularization, and in terms of integration with other standards. If the OAB approves it, the standard is next submitted to a vote by the members of the Technical Committee (TC). This committee consists of the principal members of the OGC, and only they are capable of granting final approval. If approved, the standard is made publicly available for comments during a period of several months. At the end of this period, the SWG must examine and respond to each comment. The eventual modifications of the standard are submitted to the OAB, then the standard is published in its final form. This distribution is announced in a press release by the OGC.
Certain members of the OGC and the TC also act as liaisons with the International Organization for Standardization (ISO). Cooperation between the two organizations goes two ways: the OGC adopts the ISO standards as a foundation on which to develop new standards, and certain OGC standards become ISO standards.
Procedure for the submission of proposals for modification
All users, whether or not they are members of the Open Geospatial Consortium, may propose modifications to OGC standards. A list of current proposals for changes, along with a form for submitting new proposals, is available online. Each proposal is reviewed by the SWG.
Some working groups use other parallel systems for submissions, for example GitHub merge requests, hosted outside of the structures of the OGC.